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Calcot Schools – Privacy Notice

Data Protection Act 2018: How we use pupil information

We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:

  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services

This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.

We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact:

  • Mrs K Cowie, Office Manager Calcot Schools, Curtis Road, Calcot, Reading RG31 4XG Tel no: 0118 942 8727 or by email office@c-jun.w-berks.sch.uk

We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE). We also process pupil data with systems that help our school to perform its official functions.

DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 2018.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

For more information on pupils censuses (Education Act 1996), please visit

Pupil census information

If you need more information about how our local authority and/or DfE collect and use your information, please visit:

News!

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  • School Closed Today

    Due to adverse weather conditions Calcot Schools are closed Friday 1st February. Stay safe.

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  • Young Carer's Awareness Day 2019

    On the 31st January is Young Carer's Awareness Day.  Current figures are that 1 in 5 secondary children have a caring role.  The figures are 1 in 10 for children under the age of 10.

    A young carer is someone under 18 who helps look after someone in their family, or a friend, who is ill, disabled or misuses drugs or alcohol. They will do many tasks like:

    Practical tasks, such as cooking, housework or shopping.

    Physical care, such as helping someone out of bed.

    Emotional support, such as talking to someone who is distressed.

    Personal care, such as helping someone dress.

    Managing the family budget and collecting prescriptions.

    Helping to give medicine.

    Helping someone communicate.

    Looking after brothers and sisters.

     If you would like more information as to how to help a young carer. Please click on the link below.

    West Berkshire Young Carers website

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