Early Birds Club Prices 

The charge for pre-booked sessions is as follows: 

Early Birds - Drop off from 7:30am - £4.50 (including breakfast) 

Tea Birds Club Prices 

The charge for pre-booked sessions is as follows: 

Tea Birds - Collection before 5:30pm - £10 (includes tea if attending after 4:30pm)

Late Charges 

There is a charge applied for the late collection of a child. This is to cover additional staffing costs and is due within 24 hours. In the case of parents/carers being more than 10 minutes late collecting their children from Tea Birds, the following will be applied:

• Staff will remind parents/carers of pick up time.
• A charge of £10 will be made after the first 10 minutes late.
• An additional £10 will be charged for every additional 10 minutes they are late collecting their children. 
• Persistent late collections may result in exclusion from attending wraparound childcare.

Un-booked Session Charges

If a child attends an un-booked session, the parent /carer may be contacted to collect their child and a fine  may be incurred on top of the charge for the session, per child:

• £15 fine plus session charge 

Cancellation Fees

• More than 7 days' notice - 100% of session cost will be refunded.
• Less than 7 days’ notice - 50% of session cost will be refunded.
• Less than 48 hours’ notice - 0% of session cost will be refunded. 

Refunds for cancelled sessions will be held in credit on the child's account and can be used for future bookings. 

Registration 

All parents/carers must complete our registration forms in full before a child can be accepted at a club. Electronic registration forms are available on MCAS and on the school website. Any changes to the information contained on the registration forms must be notified in writing immediately by the parent/carer to the infant email address at office@c-inf.w-berks.sch.uk 

All details need to be renewed on an annual basis. 

Booking Sessions and Payments

We are unable to accept any child who is not booked into a session.

All bookings must be made at least 1 week in advance and we ask that you book as far ahead as possible. 

Sessions requested less than 7 days' in advance must be made in writing to the out of hours email address at office@c-inf.w-berks.sch.uk. These requests are subject to availability as we must ensure that we have sufficient staff on site. No parent/carer should consider a booking as being accepted until confirmation has been received from the out of hours co-ordinator and the session has been added to MCAS. 

All payments must be paid via MCAS:

• Sissions booked 7 or more days' in advance - at time of booking.
• Sessions requested less than 7 days' in advance - when booking is confirmed and before the start time of the session.
• Charges given for late collection or un-booked sessions fine - within 24 hours of receiving the charge.

Failure to settle any outstanding fees and charges due, may result in Calcot Schools taking action (including legal action) to recover any outstanding debts.

In addition, your child will no longer be able to attend the school's wraparound childcare. 

Changes to booked sessions.

Cancelling a pre-booked session more than 7 days in advance, can be done on MCAS. 

Cancellations with less than 7 days notice, must be notified to the infant email address. office@c-inf.w-berks.sch.uk

Sickness policy 

Any child who has suffered from diarrhoea, sickness, high temperature / fever or conjunctivitis must be kept away from the clubs for a period of 48 hours after their condition has ceased. 

In the event of sickness where a child will be known to be absent for 5 or more consecutive days, 50% refunds from day 3 will be credited to the child's account.

School Cancelled Sessions

Where Calcot Schools have cancelled sessions due to unforeseen circumstances, refunds will be credited to the child's account.

Reservation of Rights 

The Early Birds and Tea Birds clubs reserve the right to exclude a child or family from attending the club or to refuse registration. The Early Birds and Tea Birds clubs reserve the right to close the club on the grounds of staff shortage, unavailability of facilities, or any other reason which in its reasonable opinion necessitates closure. Reasonable notice will be given where possible. The Early Birds and Tea Birds clubs reserve the right to change these terms and conditions at any time and will give written notice of such changes to parents/carers.